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FAQ

General usage

Will I be given a library card after I apply to use the library?

If you are a student or faculty member, your ID card is your library card, and can be used as such once you have registered to use the library.

Is it possible to enter the library without applying to use it?

If you are an undergraduate or graduate student, or a faculty member who has been issued a faculty ID, you may enter the library without applying first. However, you will not be able to borrow books.
Persons other than the above may only enter the library after registration.

I’ve heard that you cannot receive an account for the Information Technology Center if you do not submit an application to the library.

Your password to use Information Technology Center computers is created after you register to use the library. Your password will be issued to you on or after the Monday of the week following the week in which you submitted your application. For information such as how your password will be sent to you, please visit the Information Technology Center office on the fourth floor of the Building E-3.

I’m a graduate student, but I have not been assigned to a laboratory yet. Can I still register to use the library?

You may register provisionally and leave fields such as “Laboratory name” blank on your application. However, once you have been assigned to a laboratory, please submit a change of address, etc. notification form and enter the name of your laboratory.

I’ve moved and my address and phone number have changed. Do I have to notify the library?

Yes. In addition to notifying Records Section, Academic Administration Office, you should submit a change of address, etc. notification form to the library.

My e-mail address has changed. Do I need to notify the library?

Yes. Please submit a change of address, etc. notification form to the library as soon as you change your e-mail address.

How do I enter the library?

Persons with a student ID should scan the barcode printed on the ID using the card reader at the entrance to enter. When the barcode has been read, a beep will sound, the “OK” lamp will illuminate, and the bar on the gate will open. Please be sure to enter one at a time, with each person scanning his/her own card. Faculty with a faculty ID should scan the barcode on the ID to enter.

I scanned my barcode but the “NG” lamp lit up and the gate bar didn’t open.

This may have happened for the following reasons:

The barcode is dirty and couldn’t be read
→For student IDs, please obtain a new ID from Records Section, Academic Administration Office.

You have been issued a new student ID card, but you found your old one and used it instead
→Once you are issued a new ID card, the code is changed to prevent your old card from being used. Please use the new, valid card and dispose of the old one.

Your student or faculty ID has expired
→When your student ID or faculty ID has expired, your library user data may be deleted. Please inquire the library counter.

We do not have your contact information
→The “NG” lamp might light up if we do not have e-mail or phone contact information for you. Please inquire the library counter.

I forgot to bring my library card. Can I still enter the library? As a general rule, persons without a library card may not use the library. However, you may be able to submit a notification of failure to bring a library card and receive permission to enter. In this event, however, you will not be allowed to check out books.

How do I leave the library?

Please leave using the exit gate on the second floor. The bar on the gate will open automatically when a person approaches. If you are carrying any materials that have not been properly checked out, an alarm will sound and the bar will close.
Please follow official procedures when borrowing materials from the library. (Occasionally, books borrowed from other libraries and videos or CDs, etc., borrowed from rental shops may also cause the alarm to sound. We apologize for any inconvenience, but we may ask to inspect the contents of your bags to determine the cause of the alarm. We ask for your cooperation in this event.)

The gate alarm sounded, but I wasn’t carrying any library materials that I hadn’t checked out properly.
The alarm occasionally sounds by mistake for the following reasons:

  • You are carrying books from another library.
  • You are carrying rental videos or CDs, etc.
  • You are carrying books purchased from a store.
  • You were in a hurry and followed another person through the gate too quickly.
  • You are carrying something heavy.
  • You are carrying a folding umbrella.
  • If you believe you are not carrying any materials that have not been checked out and the alarm sounds, please talk with a staff member at the counter.

I would like to know the library’s hours and days when the library is closed.
Information concerning library hours and days it is closed can be found the main page.

Material locations

Where are the Japanese books located?

Japanese books are located on the second floor and third floor of the library.

  • Class 000-300, 600-900 (humanities and social sciences books)→ Located on the third floor in order of call number.
  • Class 400-500 (natural science and engineering books)→ Located on the second floor in order of call number.
  • Please note that older books and books→ that are infrequently checked out are stored in the stack rooms.

Where are the Western books located?

Western books are located on the west-side shelves on the third floor of the library. Books for international students are also kept on a separate shelf on the west side of the third floor. Please note that older books and books that are infrequently checked out are stored in the stack rooms.

Where are Japanese journals located?

Japanese journals are located on the first floor. New Japanese journals are located in the south-side atrium near the central stairwell, and past issues are located on the shelves to the right of the central stairwell when descending from the second floor. Infrequently borrowed journals, donated journals, university bulletins and reduced-size edition newspapers are located in the Japanese journals stack room.

Where are the Western journals located?

Western journals are located on the first floor. New Western journals are located in the (south-side) corner to the far right when getting off the elevator near the second-floor counter.
Past issues are located to the left of the elevator in the bound Western journals corner. Infrequently borrowed journals, Russian-language journals and abstract journals such as Chemical Abstracts are located in the Western journals stack room.

Where are the academic theses located?

Master’s and doctoral theses from the University of Electro-Communications are located in the Japanese journals stack room.

Where can I read newspapers?

In the browsing corner on the south side of the third floor of the library. Cubbies are located along the wall, with the newest editions in front and older editions inside.
Please be sure to return newspapers to where you found them when finished.

Where are the reduced-size edition newspapers located?

Reduced-size edition newspapers are located in the Japanese journals stack room on the far north side of the first floor. Reduced-size editions of the Asahi Shimbun, Yomiuri Shimbun, Nihon Keizai Shimbun and Mainichi Shimbun are available (editions of the Mainichi Shimbun are available up to 1999).

Where are the audiovisual materials located?

Audiovisual materials are located to the left after crossing the central bridge facing the second-floor gate. The audiovisual material storage cabinets are kept locked; please ask at the counter if you would like to use them.

Where are the computer labs located?

Computer labs with 24 and 28 computers for private study and educational purposes are located in the southwest corner of the second and third floors, respectively.
Please log in to the Information Technology Center educational system to use the computers in the computer labs. If you have questions about how to use the computer labs, or if you do not know your login name and password, please visit the Information Technology Center office on the fourth floor.

Using library facilities

Is it possible to bring my own laptop and use the network at the library?

Yes. In addition to private booths, there are desks with Internet jacks and power outlets located throughout the library where you may connect your laptop to the network. Note: Please take care not to bother other users.
You will need your Information Technology Center educational system login information to use the network at the library. The network is set up to prevent access to other servers without using the university educational computing system.
For details on how to set your computer to use the network and other information, please view the Internet jack and public wireless LAN page on the Information Technology Center website.
Wireless LAN access points were installed throughout the library; persons who have taken the training session on using wireless LAN may use the library wireless LAN network with their own laptop computers.

Where are the Internet jacks located?

Internet jacks and electrical outlets are distributed throughout each floor.

Does the library loan out cables?

No. Please bring your own cables.

Is it possible to directly access off-campus servers using a laptop connected to an Internet jack in the library?

No. When using?the network in the library, it is necessary to use the Information Technology Center academic computing system.
For details on how to set your computer to use the network and other information, please see the Internet jack and public wireless LAN page on the Information Technology Center website.

How do I enter the Information Technology Center educational computing system?

Please see the Internet jack and public wireless LAN page on the Information Technology Center website. If you do not know your login name or password, please visit the Information Technology Center office on the fourth floor of the Building E-3.

I forgot my Information Technology Center educational system login name and/or password.

Please visit the Information Technology Center office on the fourth floor of the Building E-3.

How do I use the group study rooms?

Please ask about this at the second floor checkout counter.
Usage and application hours are "Using facility" page.

I would like to hold a debate or create a report with several people. Do you have a space for that purpose?

Yes, you may use the group study rooms on the third floor. Please see the previous question in this FAQ for information on how to use the group study rooms.

I would like to hold a journal club. Do you have a space for that purpose?

Yes, you may use the group study rooms on the third floor. Please see the previous question in this FAQ for information on how to use the group study rooms.

How do I use the audiovisual media room?

The audiovisual media room is equipped with a total of eight private booths where you may use the following combinations of AV materials, depending on the equipment setup in each booth→ Videos, cassette tapes, CDs, cable TV. As a general rule, only AV materials that belong to the library may be used.
You may use the media room booths until fifteen minutes prior to the end of normal library hours. After applying at the check-in/check-out counter, you will be loaned the materials you wish to use, along with the booth main key and headphones.
Once you put the key into the lock in the lower right of the booth and turn it, all the equipment in the booth will be turned on.
Once you are finished, please return the materials, key and headphones to the counter.

How do I use library audiovisual materials (videos, CDS, LDs)?

Audiovisual materials may be used in booths in the library. Please apply at the check-in/check-out counter, and please note that these materials cannot be taken out of the library.

Can I use the audiovisual media room to study videos or CDs given out in my classes?

Yes, you may use such materials in the booths if you apply to do so at the check-in/check-out counter.

Can I use the audiovisual media room to watch videos for personal entertainment?

Sorry, that isn’t permitted.