Using books, journals, audiovisual materials and copy services

Using books

To borrow books

Firstly, Bring your student or faculty ID card and the books you want to borrow to the check-in/check-out counter.
Stamp the due date ticket, located on the front or back cover of the book(s), with the date stamp located in front of the counter. The stamped date is the due date for returning the books you borrow.
Books can also be checked out using the self-service checkout machine in front of the counter.
If you are carrying any books that have not been checked out when you leave, an alarm will sound and the gate bar will lock in place. Be sure to check out any books you wish to borrow at the counter.

Status No. of books that can be borrowed Loan period
Undergraduate students,
Credited Auditor,
corporate or government-sponsored scholarship students,
Japanese-language education students
6 books 2 weeks
Graduate students, graduation research project students, research students 6 books 1 month
Faculty, visiting scholar 6 books 1 month

To return books

Bring books you want to return to the check-in/check-out counter on the second floor during library hours.
Outside library hours, please put books in the return box next to the first floor-front stairwell.
Because supplements such as CD-ROMs are fragile, please bring books containing such materials to the check-in/check-out counter rather than using the return box.


If you fail to return books by their due date, you will not be able to check out new materials. In addition, you will not be able to check out new books for the number of days the books you borrowed were late.

If you lose a library book

If you lose a library book, please inform the staff at the check-in/check-out counter. You will be required to submit a lost book report and replace the book.
Once you have submitted a lost book report, no additional penalties will be assessed.

Using journals

Journals, academic journals, newspapers and other similar reference materials may not be taken out of the library. You may, however, copy these materials within the limits of the Japanese Copyright Act.

Journal collection locations

Searching for journal locations by title

  • Japanese journals: Visit the new Japanese journal corner, located on the first floor, which offers journals published within approximately the past year.
  • Western journals: Visit the new Western journal corner, located on the first floor, which offers journals published within approximately the past year.
  • Japanese journals (stack): The Japanese journal stack room is located on the first floor.
  • Western journals (stack): The Western journal stack room is located on the first floor.
  • Other location codes: Please ask for assistance at the counter. (Hours: From Monday to Friday, 9:00 a.m. to 5:00 p.m.)

Using audiovisual materials

The audiovisual media room (for individuals) and the audiovisual room (for small groups) are located on the third floor.
CDs, DVDs, videotapes, cassette tapes and cable television can be used in these rooms.
Please apply to use these rooms at the check-in/check-out counter on the second floor.

Copying library materials

Library materials may be copied within the scope allowed by the Japanese Copyright Act.

Private expense copy machines (located on the first and second floors)

Please purchase a copy card at the university co-op to use the private expense copy machines (copy cards are not sold in the library). When using the copy machines, always be sure to fill out an application for copying documents/library materials first.

University expense copy machine (located near the reference counter)

The university expense copy machine is self-service; be sure to fill out an application for copying documents (for copying library materials) before use. The fee is \20 per page.
Afterward, you will be reimbursed from university expenses for the amount of your copies.
Students must receive permission from a faculty member before using the university expense copy machine.

Persons who belong to a laboratory may borrow journals from the library only for the time required to copy them in their laboratory. However, please refrain from taking the latest editions of journals.

If you want to copy a journal, please submit a temporary journal loan form at the reference counter. Once you have finished copying the journal, please take it back to the library (within the same day at the latest). After receiving confirmation at the counter, please also return the journal to its original location.

Please note that the copying of materials in the library is subject to the following restrictions based on the Japanese Copyright Act:

  • Only library materials may be copied (personal notes and materials brought from outside the library, etc., may not be copied).
  • Only a portion of books, not their entirety, may be copied, i.e. more than half of a book may not be copied).
  • Although papers and articles published in journals may be copied in their entirety, this is limited to those which have passed a suitable period since publication (for example, articles in a journal for which a newer edition has been published, or for which three months have passed since publication, etc. In other words, the latest edition, published within the last three months, may not be copied.
  • Copies are limited to one per person.
  • Copies may only be used for research or study purposes.
  • Copies may not be recopied or distributed, regardless of whether they are provided for a fee or free.

Book purchase requests

If a book you would like to use is not available in the library, you can ask the library to purchase it. Fill out the items in the book purchase request application at the counter and submit it.

1. Scope of books selected

Books that will contribute to student study and education at the University of Electro-Communications, and that as a general rule cost between \1,000 and \50,000.

2. Scope of books not selected

  • Materials not appropriate for the university library collection
  • Books that would significantly harm the uniformity of the composition of the university library collection
  • Journals or similar items
  • Specialized materials such as theses
  • Books difficult to obtain because they are out of print or not in stock, etc.

3. Points of note

When filling out a book purchase request application, please note the items in the “Selection standards for book purchase requests” above. Please give concrete reasons for your book purchase request.
The result of your application will be posted on the Academic Information Service Section bulletin board, with a response written in the answer field of the application.
Please note that purchases for requests made at the end of the school year may be delayed.